Last Updated: January 15, 2020
Hogan Lovells International LLP, Hogan Lovells US LLP, and our affiliated businesses (collectively, “Hogan Lovells,” “we,” “our”) are committed to being responsible custodians of the personal information that we collect in the course of operating our business as a global provider of legal and other services.
This Privacy Notice (“Notice”) describes how we collect, use, share, or otherwise process personal information as a data controller in the course of operating our business, particularly in association with our marketing and business development practices and the operation of our main website (www.hoganlovells.com), and our other digital properties that link to this Notice, including our websites, mobile applications, and digital communications (collectively, “Digital Services”).
While we may also process personal information during our legal representation of a client, such processing is performed on behalf of and at the direction of our client, subject to our client agreements and professional responsibilities, and is not covered by this Notice.
“Personal information” as used in this Notice means information that identifies, relates to, describes, or can reasonably be linked, directly or indirectly, to a specific natural person. It does not include information that is considered anonymous, de-identified, or aggregated by applicable law.
This Notice covers the following topics:
The types of personal information we collect about you depend on your interactions with us and are described below.
Information You Provide to Us
We collect personal information that you provide to us. For example, we may collect personal information when you contact us, request that we send you newsletters, alerts, or other materials, register for a webinar or event, fill out a form, respond to a survey, comment on a blog, or otherwise communicate with us.
Depending on the context of your interactions with us, the categories of personal information we may collect from you include:
You generally can use our Digital Services without providing us with personal information, though we may still collect personal information automatically as described in the next section.
Information We May Collect Automatically or Generate
We may automatically collect and generate information from and about you when you interact with us or our Digital Services, which may include the following categories of personal information:
Information We Collect From Other Sources
We may obtain personal information from other sources, such as our clients, employees, or business partners, or from business contact databases and enrichment services. We may also receive information about you from social media platforms, such as when you interact with us on those platforms or access our social media content. We may collect information about you from publicly available sources, such as public social media profiles, publications, and other websites or materials available through search engines.
We may collect the following categories of information from these other sources:
We may use the information we collect for the various purposes, including:
We may use anonymous, de-identified, or aggregate information that does not reasonably identify you for any purpose, as permitted by applicable law.
Hogan Lovells does not sell your personal information. We also do not share personal information that reasonably identifies you with unaffiliated entities for their independent use except when we have your permission, are doing so at your direction, as needed to comply with our legal obligations, as permitted by applicable law, or as otherwise described in this Notice.
We may also disclose the categories of information we collect to the following categories of recipients in furtherance of the purposes described above:
We may share anonymous, de-identified, or aggregate information that cannot reasonably identify you with others for any purpose, as permitted by applicable law. Please note that any personal information that you post to a profile, blog, comment section, or forum on our Digital Services or social media pages may be available to other users of those forums or, in some cases, made publicly available.
Certain jurisdictions require businesses such as Hogan Lovells to have legal grounds for processing personal information. Where applicable law requires us to justify our processing activities, we rely on the following legal grounds:
Our Digital Services may include integrated content or links to content provided by third parties (such as video materials). This Privacy Notice does not address the privacy, security, or other practices of the third parties that provide such content.
Consistent with applicable law, we engage third parties that support the operation of our Digital Services, such as analytics providers. These third parties may track your online activities over time and across different websites and applications. Please see our Cookies Policy for more information about such third party providers and your choices.
We deploy commercially reasonable administrative, technical, and physical safeguards designed to comply with applicable legal requirements and safeguard the information that we collect. This includes, when required or appropriate and feasible, obtaining written assurances from third parties that may access your personal information that they will protect such information with safeguards designed to provide a level of protection equivalent to those adopted by Hogan Lovells.
However, no information system can be 100% secure. We cannot guarantee the absolute security of your information. Moreover, we are not responsible for the security of information you transmit to us over networks that we do not control, including the Internet and wireless networks.
The Digital Services are controlled and operated by Hogan Lovells from the United States. We may store the information we collect in the United States or in other countries where we or our service providers have facilities. We may transfer information to countries outside of your country of residence, including the United States, which may have data protection laws and regulations that differ from those in your country.
Any transfers of information originating from within the European Economic Area, the United Kingdom, and Switzerland to countries outside the EEA, UK, or Switzerland will normally be made on the basis of the model clauses approved by the European Commission for transfers from EU controllers to non-EU controllers, which may be found at the Commission's website at https://ec.europa.eu. We retain the information we collect no longer than as reasonably necessary to fulfill the purposes for which we collect the information and to comply with our legal obligations.
Marketing Communications. If you no longer wish to receive marketing communications from us, you can let us know by contacting us using the information available in the How to Contact Us section below. Our digital marketing communications may provide unsubscribe or opt-out mechanisms that allow you to modify your communications preferences. Please note that if you opt-out of marketing communications, we may still contact you with non-promotional communications, such as those about ongoing business relations or administrative messages.
Geolocation Data. If you have previously consented to sharing precise geolocation information with our Digital Services, you can choose to stop the collection of this information at any time by changing the preferences on your browser or mobile device settings.
Push Notifications/Alerts. If you have permitted one of our mobile applications to send you push notifications or alerts, you can deactivate these messages at any time in the notification settings on your mobile device.
Privacy Rights. As an international law firm, Hogan Lovells operates in jurisdictions that impose varying obligations and that grant individuals differing levels of protection, particularly with respect to personal information. Depending on applicable law, you may have certain rights with respect to your personal information, including, for example, the rights to:
You can exercise your rights (if applicable) by submitting a request through our Contact Us page or emailing our Data Protection Officer at email@example.com. California residents can also submit requests toll-free by calling +1 (866) 720-0002 and indicating they wish to submit a California Consumer Privacy Act rights request to Hogan Lovells.
We welcome your inquiries and comments. But please note that if you are not a client, we may not be able to treat the information you send us as confidential or privileged. If you wish to contact us regarding legal or other services, please contact an attorney in one of our offices near you. You can find a list of our offices and our attorneys on our main website (www.hoganlovells.com).
If you would like to contact us with questions about our privacy or data protection practices, please contact our data protection officer at firstname.lastname@example.org or send us an email via our Contact Us page.
We may update this Notice periodically, and will revise the date at the top of this Notice to reflect the date when such update occurred. If we make any material changes in the way we collect, use, and/or share the personal information that you have provided, we will endeavor to provide you with notice before such changes take effect, such as by posting prominent notice on the Hogan Lovells website.